Appendix B: Glossary

The purpose of the glossary is to define technical terms used in the FFIEC IT Examination Handbook booklets in the context of supervisory activities for the entities over which FFIEC members have supervisory authority. The FFIEC members strive to align terminology in the glossary with appropriate authoritative standards, including the NIST Computer Security Resource Center Glossary (NIST Glossary) as the primary source for cyber-related definitions, as appropriate. FFIEC members employed the following process to select, modify, or develop definitions.

When a NIST definition existed:

  • If NIST had a defined term and modifications to the definition were unnecessary, the FFIEC members included the NIST definition in this glossary. When multiple NIST definitions were available for the same term, the FFIEC members selected a definition for supervisory purposes.
  • If NIST had a defined term, but the definition needed additional clarity for supervisory purposes to assist with the identification of safety and soundness and enterprise risks related to IT, the FFIEC members included both the NIST definition and the FFIEC-adapted definition. Definitions of this nature are labeled “FFIEC Adapted for Supervisory Purposes” in this glossary’s source column.

When a NIST definition did not exist or the definition was not appropriate for supervisory purposes:

  • If NIST did not have a defined term, but there was an appropriate authoritative third-party source (e.g., the International Organization for Standardization (ISO) Glossary), the FFIEC members included that authoritative definition.
  • If NIST did not have a defined term and there was not an appropriate authoritative third-party source, the FFIEC members developed a definition for supervisory purposes. Definitions of this nature are labeled “FFIEC Developed for Supervisory Purposes” in this glossary’s source column.

Note: Due to the constantly evolving nature of IT and its associated risks, the FFIEC members may update definitions to maintain alignment with other government agencies and the financial services industry.

A  B  C  D  E  F  H  I  L  M  N  O  R  S  T  W  

A

TermDefinitionSource
Application programming interface (API)A system access point or library function that has a well-defined syntax and is accessible from application programs or user code to provide well-defined functionality.NIST Glossary
Software code that allows two or more programs to communicate with each other.FFIEC Adapted for Supervisory Purposes
Asynchronous replicationData is first written to the primary storage area (store) and then copied to the secondary storage area (forward) at predefined intervals, which is useful over smaller bandwidth connections and longer distances where latency could occur.FFIEC Developed for Supervisory Purposes

B

TermDefinitionSource
Business continuityThe capability of the organization to continue delivery of products or services at acceptable predefined levels following a disruption.ISO 22300:2018(en)
Business continuity management (BCM)The process for management to oversee and implement resilience, continuity, and response capabilities to safeguard employees, customers, and products and services.FFIEC Developed for Supervisory Purposes
Business continuity plan (BCP)The documentation of a predetermined set of instructions or procedures that describe how an organization’s mission/business processes will be sustained during and after a significant disruption.NIST Glossary
A comprehensive written plan(s) to maintain or resume business in the event of a disruption.FFIEC Adapted for Supervisory Purposes
Business impact analysis (BIA)An analysis of an information system’s requirements, functions, and interdependencies used to characterize system contingency requirements and priorities in the event of a significant disruption.NIST Glossary
Management’s analysis of an entity’s requirements, functions, and interdependencies used to characterize contingency needs and priorities in the event of a disruption.FFIEC Adapted for Supervisory Purposes

C

TermDefinitionSource
Cold siteA backup facility that has the necessary electrical and physical components of a computer facility, but does not have the computer equipment in place. The site is ready to receive the necessary replacement computer equipment in the event that the user has to move from their main computing location to an alternate site.NIST Glossary
Contingency planA plan that is maintained for disaster response, backup operations, and post-disaster recovery to ensure the availability of critical resources and to facilitate the continuity of operations in an emergency situation.NIST Glossary
CrisisAbnormal and unstable situation that threatens the organization’s strategic objectives, reputation or viability.Business Continuity Institute Disaster Recovery Journal Glossary
Crisis managementThe process of managing an entity’s preparedness, mitigation response, continuity, or recovery in the event of an unexpected significant disruption, incident, or emergency.FFIEC Developed for Supervisory Purposes
Critical financial marketsFinancial markets whose operations are critical to the economy. Critical financial markets provide the means for financial institutions to adjust their cash and securities positions and those of their customers in order to manage liquidity, market, and other risks to their organizations. Critical financial markets also provide support for the provision of a wide range of financial services to businesses and consumers in the United States and support the implementation of monetary policy. Examples of critical financial markets include federal funds, foreign exchange, and commercial paper; U.S. government and agency securities; and corporate debt and equity securities.FFIEC Developed for Supervisory Purposes

D

TermDefinitionSource
DataA representation of information as stored or transmitted.NIST Glossary
A physical or digital representation of information processed, stored (at rest), or transmitted (in transit).FFIEC Adapted for Supervisory Purposes
Data centerA facility that houses virtual and/or physical information technology infrastructure(s) (e.g., computer, server, and networking systems and components) designed to store, process, and serve large amounts of data in support of an entity’s strategic and business objectives. A data center may be a dedicated facility or an area or room, that contains computer, server and networking systems and components, and may be private or shared (e.g., a co-location facility).FFIEC Developed for Supervisory Purposes
Data mirroringThe act of copying data from a database at a primary location to a database at a secondary location in or near real time.FFIEC Developed for Supervisory Purposes
Data replicationThe process of copying data, usually with the objective of maintaining identical sets of data in separate locations.FFIEC Developed for Supervisory Purposes
Data synchronizationThe simultaneous comparison and reconciliation of interdependent data files, to ensure that the files contain the same information.FFIEC Developed for Supervisory Purposes
DatabaseA repository of information or data, which may or may not be a traditional relational database system.NIST Glossary
A repository of information or data organized to be accessed, managed, and updated.FFIEC Adapted for Supervisory Purposes
DisasterSituation where widespread human, material, economic, or environmental losses have occurred, which exceeded the ability of the affected organization, community, or society to respond and recover using its own resources.ISO 22300:2018(en)
Disaster recoveryThe process, policies, and procedures related to preparing for recovery or continuation of technology infrastructure, systems, and applications, which are vital to an organization after a disaster or outage. Disaster recovery focuses on the information or technology systems that support business functions, as opposed to business continuity, which involves planning for keeping all aspects of a business functioning in the midst of disruptive events. Disaster recovery is a subset of business continuity.Business Continuity Institute Disaster Recovery Journal Glossary
DisruptionAn unplanned event that causes the general system or major application to be inoperable for an unacceptable length of time (e.g., minor or extended power outage, extended unavailable network, or equipment or facility damage or destruction).NIST Glossary
An anticipated or unplanned event that causes operations to degrade or fail for an unacceptable length of timeFFIEC Adapted for Supervisory Purposes

E

TermDefinitionSource
Emergency managementSee crisis management.
Emergency responseActions taken in response to a disaster warning or alert to minimize or contain the eventual negative effects, and those taken to save and preserve lives and provide basic services in the immediate aftermath of a disaster impact, for as long as an emergency situation prevails.Business Continuity Institute Disaster Recovery Journal Glossary
EventOccurrence or change of a particular set of circumstances.NIST Glossary
An occurrence or change in circumstances that may affect operations. An event can be physical, cyber, or a combination of bothFFIEC Developed for Supervisory Purposes
ExerciseA simulation of an emergency designed to validate the viability of one or more aspects of an IT plan.NIST Glossary
A task or activity done to practice or test a procedure. There are many different types of exercises, depending on the intended goals and objectives. An exercise may involve performing duties in a simulated environment and can be discussion-based or simulation-based. FFIEC Adapted for Supervisory Purposes

F

TermDefinitionSource
FailoverThe capability to switch over automatically (typically without human intervention or warning) to a redundant or standby information system upon the failure or abnormal termination of the previously active system. NIST Glossary
Full-scale exerciseA simulation involving a full use of available resources (e.g., hardware, software, personnel, communications, utilities, and processing from an alternate site) at the same time. FFIEC Developed for Supervisory Purposes
Functionality testingTesting that verifies that an implementation of some function operates correctly.NIST Glossary

H

TermDefinitionSource
High availabilityA failover feature to ensure availability during device or component interruptions.NIST Glossary
Ability of a system to be continuously operational for a desirably long length of time and to maintain a minimum amount of downtime during device or component interruptions. Availability can be measured relative to "100% uptime" or "never failing."FFIEC Adapted for Supervisory Purposes
Hot siteA fully operational off-site data processing facility equipped with hardware and software, to be used in the event of an information system disruption.NIST Glossary

I

TermDefinitionSource
IncidentAn occurrence that actually or potentially jeopardizes the confidentiality, integrity, or availability of a system or the information the system processes, stores, or transmits or that constitutes a violation or imminent threat of violation of security policies, security procedures, or acceptable use policies.NIST Glossary
Incident managementThe process of identifying, analyzing, and correcting disruptions to operations and preventing future recurrences. The goal of incident management is to limit the disruption and restore operations as quickly as possible.FFIEC Developed for Supervisory Purposes
Incident responseThe response of an organization to a disaster or other significant event that may significantly impact the organization, its people, or its ability to function productively. An incident response may include evacuation of a facility, initiating a disaster recovery plan, performing damage assessment, and any other measures necessary to bring an organization to a more stable status.Business Continuity Institute Disaster Recovery Journal Glossary
InfrastructureSystem of facilities, equipment, and services needed for the operation of an organization.ISO 22300:2018(en)
Integrated exerciseA simulation to test the effectiveness of the continuity plans for a business line or major function that incorporates more than one component or module, including external dependencies.FFIEC Developed for Supervisory Purposes
InterdependenciesWhen two or more departments, processes, functions, or third-party providers interact to successfully complete a task, business function, or process.FFIEC Developed for Supervisory Purposes

L

TermDefinitionSource
Last mileCommunications technology that bridges the transmission distance between the telecommunication service provider and the entity.FFIEC Developed for Supervisory Purposes
LatencyTime delay in processing voice packets.NIST Glossary
Time delay in processing voice and data packets.FFIEC Adapted for Supervisory Purposes
Limited-scale exerciseA simulation involving applicable resources (personnel and systems) to recover targeted business processes.FFIEC Developed for Supervisory Purposes

M

TermDefinitionSource
Maximum tolerable downtime (MTD)The amount of time mission/business process can be disrupted without causing significant harm to the organization’s mission.NIST Glossary
The total amount of time the system owner or authorizing official is willing to accept for a business process disruption, including all impact considerations.FFIEC Adapted for Supervisory Purposes

N

TermDefinitionSource
Network backboneThe main communication channel of a network that interconnects one or more network segments and provides a path for the exchange of data between devices. A backbone can span any geographic area.FFIEC Developed for Supervisory Purposes

O

TermDefinitionSource
Operational resilienceThe ability of systems to resist, absorb, and recover from or adapt to an adverse occurrence during operation that may cause harm, destruction, or loss of ability to perform mission-related functions.NIST Glossary
The ability of an entity’s personnel, systems, telecommunications networks, activities, or processes to resist, absorb, and recover from or adapt to an incident that may cause harm, destruction, or loss of ability to perform mission-related functions.FFIEC Adapted for Supervisory Purposes
OutageThe interruption of systems, infrastructure, support services, or essential business functions, which may result in the entity’s inability to provide services for some period of time. The amount of time lost from an outage may result in downtime. Conversely, downtime may cause an outage.FFIEC Developed for Supervisory Purposes
OutsourcingThe practice of contracting through a formal agreement with a third-party(ies) to perform services, functions, or support that might otherwise be conducted in-house.FFIEC Developed for Supervisory Purposes

R

TermDefinitionSource
Reciprocal agreementAn agreement that allows two organizations to back up each other.NIST Glossary
An agreement that allows two entities (or two internal business groups) with compatible systems and functionality that allows each one to recover at the other’s location.FFIEC Adapted for Supervisory Purposes
Recovery point objective (RPO)The point in time to which data must be recovered after an outage.NIST Glossary
The point in time to which data used by an activity is restored to enable the resumption of business functions. The RPO is expressed backward in time from the point of disruption and can be specified in increments of time (e.g., minutes, hours, or days).FFIEC Adapted for Supervisory Purposes
Recovery time objective (RTO)The overall length of time an information system’s components can be in the recovery phase before negatively impacting the organization’s mission or mission/business processes.NIST Glossary
Remote accessAccess to an organizational information system by a user (or an information system) communicating through an external, non-organization-controlled network (e.g., the Internet).NIST Glossary
ResilienceThe ability to prepare for and adapt to changing conditions and withstand and recover rapidly from disruptions. Resilience includes the ability to withstand and recover from deliberate attacks, accidents, or naturally occurring threats or incidents.NIST Glossary

S

TermDefinitionSource
ScenarioA sequential, narrative account of a hypothetical incident that provides the catalyst for the exercise and is intended to introduce situations that will inspire responses and thus allow demonstration of the exercise objectives.NIST Glossary
Service level agreementDefines the specific responsibilities of the service provider and sets the customer expectations.NIST Glossary
A formal agreement between two parties that records: a common understanding about products or services to be delivered, priorities, responsibilities, guarantees, and warranties between the parties. In addition, the agreement describes the nature, quality, security, availability, scope, and timeliness of delivery and response of the parties, the point(s) of contact for end-user problems, and the metrics by which the effectiveness of the process is monitored and approved, and may include other measurable objectives. The agreement should cover not only expected day-to-day situations, but also unexpected or adverse events, as the need for the service may vary.FFIEC Adapted for Supervisory Purposes
Supply chain risk managementThe implementation of processes, tools, or techniques to minimize the adverse impact of attacks that allow the adversary to utilize implants or other vulnerabilities inserted prior to installation in order to infiltrate data, or manipulate information technology hardware, software, operating systems, peripherals (information technology products) or services at any point during the life cycle.NIST Glossary
The implementation of processes, tools, or techniques to minimize the adverse impact of attacks that allow the adversary to exploit vulnerabilities inserted prior to installation. This is done in order to infiltrate data, or manipulate information technology hardware, software, operating systems, peripherals (information technology products) or services at any point during the supply chain (e.g., initial production, packaging, handling, storage, transport, mission operation, and disposal).FFIEC Adapted for Supervisory Purposes
Synchronous replicationData is written to both primary and secondary storage areas at the same time to ensure that multiple copies of the data are current and identical. This method is used for critical business functions where latency is unacceptable, and little or no data loss can be tolerated.FFIEC Developed for Supervisory Purposes

T

TermDefinitionSource
Tabletop exerciseA discussion-based exercise where personnel with roles and responsibilities in a particular IT plan meet in a classroom setting or in breakout groups to validate the content of the plan by discussing their roles during an emergency and their responses to a particular emergency situation. A facilitator initiates the discussion by presenting a scenario and asking questions based on the scenario.NIST Glossary
A discussion-based exercise where personnel meet in a classroom setting or in breakout groups to validate a component(s) of the business continuity plan(s) by discussing their roles and responsibilities. A facilitator initiates the discussion by presenting a scenario and asking questions based on the scenario.FFIEC Adapted for Supervisory Purposes
TestAn evaluation tool that uses quantifiable metrics to validate the operability of a system or system component in an operational environment specified in an IT plan.NIST Glossary
A type of exercise intended to verify the quality, performance, or reliability of system resilience in an operational environment.FFIEC Adapted for Supervisory Purposes
Threat intelligenceThreat information that has been aggregated, transformed, analyzed, interpreted, or enriched to provide the necessary context for decision-making processes.NIST Glossary
TriggerAn event that causes the system to initiate a response. Note: Also known as a triggering event.NIST Glossary
An event that prompts a response from management or an automated system. Also known as a triggering event.FFIEC Adapted for Supervisory Purposes

W

TermDefinitionSource
Warm siteAn environmentally conditioned work space that is partially equipped with information systems and telecommunications equipment to support relocated operations in the event of a significant disruption.NIST Glossary

 

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